- #OUTLOOK FOR MAC SEARCH ONLINE ARCHIVE HOW TO#
- #OUTLOOK FOR MAC SEARCH ONLINE ARCHIVE ARCHIVE#
- #OUTLOOK FOR MAC SEARCH ONLINE ARCHIVE FREE#
#OUTLOOK FOR MAC SEARCH ONLINE ARCHIVE ARCHIVE#
If unselected, you will still be able to open your Outlook archive folder manually. If you want the Archive folder to appear in the Navigation Pane along with your other folders, select this box. Besides, to establish archiving rules go to Tools and consider. (This will allow you to create a new archive folder).
Follow the instructions to do so: First, begin by determining one or more messages to archive. If unchecked, Outlook will use the default AutoArchive settings. This method will help you to archive the outlook folder on mac. Select this option if you want to configure your own auto-archive settings.
So be sure to uncheck this option if you want to keep expired messages until they reach the end of the aging period set for a given folder. Selecting this option will delete expired messages from your email folders.įor the sake of clarity, an expired email is not the same as an old message that has reached the end of its aging period.Īn expiration date is set for each message individually via the Options tab of the new email window ( Options Tracking group Expires after ). This will let you cancel auto archiving by clicking No in the prompt. Navigate to File > Import > Outlook for Mac archive file > choose the file. So if you receive lots of emails on a daily basis, configure your Outlook Auto Archive to run more frequently.Ĭheck this box if you want to get a reminder immediately before the auto-archive process starts.
#OUTLOOK FOR MAC SEARCH ONLINE ARCHIVE HOW TO#
If you cannot find archived emails in your Outlook, please see How to display Outlook archive folder. To review and probably change the archive options, click AutoArchive Settings. The detailed steps for different Outlook versions follow below. If you want to back up your archived items, you will have to make a copy of your archive.pst file and store it in a safe location, e.g. You will now go to the Export to Archive file (.
#OUTLOOK FOR MAC SEARCH ONLINE ARCHIVE FREE#
This way, it helps you reduce the size of your mailbox and get some free space back on your C: drive (if you choose to store the archive file somewhere else).Īs soon as an old item is moved from the main.pst file into an archive.pst file, it is displayed in the Outlook Archive folder, and is no longer available in the original folder.Įxporting copies the original items to the export file, but does not remove them from the current folder, nor from the main.pst file. How to export OLM files in Outlook mac manually Go to the Tools tab, choose the Export option. Outlook Search All Folders By Default Free Space Back Technically, archiving transfers older items from the main.pst file into a separate archive.pst file that you can open from Outlook any time you need it. It is available in all versions of Outlook 2016, Outlook 2013, Outlook 2010, Outlook 2007 and earlier.Īnd this tutorial will teach you how to archive emails and other items in different versions automatically or manually. Outlook Search All Folders By Default Free Space Back.Outlook Search All Folders By Default Archive Settings Or.You won't be able to move folders but can move all the messages in a folder at once.Ĭheck the box next to all the messages you want to archive.ĭrag them to the folder in the navigation pane labeled Personal Archive. If you want to archive multiple messages at one time, and no archive or retention policies are in place, use Outlook Web App to move the messages from your primary mailbox to the archive. See Retention and archive policies in Outlook Web App for instructions. Although admins set policies for the entire organization, you can override the policies to suit your needs. Archive policies control how long messages are left in an email folder before they're moved to an archive retention policies control how long your messages will be saved. Best practices for moving your mail to the archiveĪlthough you can move individual messages from Outlook for Mac to your archive mailbox one by one (you can't move or copy multiple items at once), the more efficient way to make sure your messages get archived is to use Outlook Web App archive and retention policies.Īrchive and retention policies are set by your IT or Microsoft 365 administrator. Talk to your IT or Microsoft 365 admin about co-locating them. If your primary mailbox is in on Exchange Server, for example, and your archive account is in Exchange Online in Microsoft 365, you won't be able to use your online archive. Note: In order for your archive mailbox to work with Outlook for Mac both your archive and primary mailboxes must be either on an Exchange Server (on-premises) or on Exchange Online in Microsoft 365 (cloud).
0 kommentar(er)
